Coordination On-Ground

At The Wedding Saga, we understand that on-ground coordination is an essential part of executing a flawless wedding. Our team of experienced wedding planners has years of experience in coordinating weddings of all sizes and styles, ensuring that every detail is taken care of and that your wedding day runs smoothly from start to finish.

Here’s a breakdown of how we perform on-ground coordination:

Pre-wedding site visit

Before the big day, we visit the wedding venue to get a sense of the space and layout, as well as any logistical considerations that may impact the wedding day. This allows us to identify any potential issues and develop a comprehensive plan to address them.

Vendor coordination

We work closely with all of your wedding vendors, including the catering team, DJ, florist, and photographer, to ensure that everyone is on the same page and that everything runs smoothly. We create a detailed timeline for the day, communicate this to all vendors, and provide them with any necessary instructions or guidance.

Set-up and decoration

Our team arrives early on the wedding day to oversee the set-up and decoration of the wedding venue, ensuring that everything is in place and looks exactly as you envisioned.

Guest management

We greet guests as they arrive and direct them to the appropriate locations, such as the ceremony area, cocktail hour, and reception. We also ensure that guests with any special needs are accommodated and that everyone is comfortable and enjoying themselves.

Ceremony coordination

We oversee the ceremony, ensuring that all participants know their roles and that the ceremony runs smoothly. We also make sure that any special requests, such as music or readings, are taken care of.

Reception coordination

We work closely with the catering team to ensure that the reception runs smoothly, overseeing the timing of events such as the first dance, speeches, and cake cutting. We also make sure that guests are comfortable and enjoying themselves throughout the reception.


Inevitably, unexpected issues can arise on the wedding day. We are prepared to handle any unexpected situations that may arise, whether it’s a vendor running late or a sudden change in the weather. Our team is equipped to handle any situation with calm professionalism, ensuring that you and your guests can enjoy a flawless wedding day.

At The Wedding Saga, we are committed to providing our clients with the highest level of on-ground coordination, ensuring that every aspect of their wedding day is taken care of. Let us take the stress out of your big day and make it truly unforgettable!